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transcript=In contrast to informal reviews, formal reviews follow a formal process. A typical formal review process consists of six main steps:
4. Review meeting
Let us understand each one of these steps in more detail.
Planning – The review process for a particular review begins with a ‘request for review’ by the author to the moderator (or inspection leader) with a clear objective. A moderator is often assigned to take care of the scheduling (dates, time, place and invitation) of the review.
For more formal reviews, e.g. inspections, the moderator always performs an entry check and
defines at this stage formal exit criteria. The entry check is carried out to ensure that the reviewers’ time is not wasted on a document that is not ready for review.
Moderator and author decide which part of the document to review. Because the human mind can comprehend a limited set of pages at one time, the number should not be too high. For a review, the maximum size is usually between 10 and 20 pages. In formal inspection, only a page or two may be looked at in depth in order to find the most serious defects that are not obvious.
activities of formal review in contrast to informal reviews formal reviews follow a formal process a typical formal review process consists of six main steps one planning to kick off three preparation for review meeting five rework six follow up let us understand each of these steps in more detail planning the review process for a particular review begins with a request for review by the author to the moderator or inspection leader with a clear objective a moderator is often assigned to take care of the scheduling dates time place and invitation of the review for more formal reviews for example inspections the moderator always performs an entry check and defines at this stage formal exit criteria the entry check is carried out to ensure that the reviewers time is not wasted on a document that is not ready for review moderator and author decide which part of the document to review because the human mind can comprehend a limited set of pages at one time the number should not be too high the maximum size is usually between 10 and 20 pages informal inspection only a page or two may be looked at in depth in order to find the most serious defects that are not obvious the team normally consists of four to six participants including moderator and author to improve the effectiveness of the review different roles are assigned to each of the participants these roles help the reviewers focus on particular types of defects during checking this reduces the chance of different reviewers finding the same D the moderator assigns the roles to the reviewers kickoff an optional step in a review procedure is a kickoff meeting the goal of this meeting is to get everybody on the same wavelength regarding the document under review and to commit to the time there will be spent on checking in general the kickoff is highly recommended since there is a strong positive effect of a kickoff meeting on the motivation of reviewers and thus the effectiveness of the review process during the kickoff meeting the reviewers receive a short introduction on the objectives of the review and the document the relationships between the document and the review and the other documents sources are explained especially if the number of related documents is high role assignments checking rate the pages to be checked process changes and possible other questions are also discussed during this meeting of course the distribution of the document under review source documents and other related documentation will also be done during the kickoff preparation the participants prepare individually for the review using the related documents procedures rules and checklists provided this ensures that reviewers have studied the document before participating in the review sometime this step can be handled before the review meeting this can be done by sharing the artifact under review with the reviewers before the meeting the individual participants while studying the artifacts can identify defects questions and comment according to their understanding of the document and their role in the review process